Executive Assistant Ref: JS0411L0089

Posted on by

One of MNC is looking to fill in the position of Executive Assistant. Details are as follows:

Position:            Executive Assistant

Reports To:        Managing Director/Chief Executive Officer

Location: Karachi (Head Office)

Education and Experience

  • At least 3 years experience providing support at the executive level
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (Especially in PowerPoint and Advanced Excel)
  • Knowledge of standard office administrative practices and procedures
  • Minimum Bachelors degree. (Finance and Marketing Graduates would be preferred)
  • Should possess in depth knowledge of the executive’s taste and preferences to be able to plan his schedule according to his desired order.
  • Knowledge of business and management principles involved in strategic planning, resource allocation, Marketing, Finance, and coordination of people and resources.

Key Competencies

  • Organizational and planning skills
  • Communication skills
  • Information gathering and information monitoring skills
  • Problem analysis and problem solving skills
  • Judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Attention to detail and accuracy
  • Flexibility

Main Job Tasks and Responsibilities

  • Prepare and edit correspondence, communications, presentations and other documents
  • File and retrieve documents and reference materials
  • Conduct research, assemble and analyze data to prepare reports and documents
  • Manage and maintain executives schedules, appointments and travel arrangements
  • Arrange and coordinate meetings and events
  • Record, transcribe and distribute minutes of meetings
  • Understand, Analyze, and interpret financial data and compile it on need basis.
  • Monitor, respond to and distribute incoming communications Receive and interact with incoming visitors
  • Interact with external clients
  • Co-ordinate project-based work
  • Review operating practices and implement improvements where necessary
  • Coordination and prioritization of the executive’s daily appointments and business obligations.
  • Comes up with ideas that will streamline work and indentifies incidents that require immediate attention in the organization.
  • Performs other related functions delegated or assigned to him in his capacity as an executive assistant.
  • Works efficiently with administrative assistants, which provide support for the executive employee.
  • Supervise and train lower level staff

Interested candidates my apply at hr.first@yahoo.com before April 30, 2011. Please mention the “position applied for" in subject line.

Author

Established since 2009, Jobs Section has emerged as the leading staffing solutions provider that has set a proven track record for matching the right people to the right organization within the shortest time. With our vast network of resources, extensive databases and defined recruitment processes, we have been successfully bridging talented job seekers of the highest caliber to employers who only want the best in their teams. In our relentless pursuit of excellent service, we have adopted best practices and dynamic growth strategies in expanding our operations across country.