Department : MD Secretariat

Nature of Employment : Permanent

Total Positions Available : 1

Location : Karachi

Gender : Female

Education Required : Graduate

Experience Required : 2 year(s)

Key Responsibilities : 

Complete a broad variety of administrative tasks for executives including, but not limited to: managing calendar of appointments, completing expense reports, answer incoming calls and arranging complex travel plans, itineraries, and agendas.

Oversee and manage long and short-term projects and timelines.

Coordinate and arrange meetings and prepare agendas, reserve and prepare conference rooms for meetings and greet and coordinate activities for guests and other attendees.

Ensure a smooth flow of communication and information to executives, senior management, and clients.

Provide copying, faxing, mailing, and fed ex and courier services ensuring on time preparation and delivery. 

Prioritize conflicting needs, handle matters expeditiously, pro-actively, and follow-through on projects to successful completion, often with deadline pressures.

Assist with special projects as needed.

Competencies : 

Ability to handle multiple assignments simultaneously and meet deadlines in a fast-paced environment.

Exceptional interpersonal, communication (both oral and written), organizational and time management skills.

Prior experience of handling sensitive and confidential business matters and information with discretion.

Polished and have demonstrated experience and success interfacing with all levels of internal staff and external clients and vendors.

Detail-oriented, articulate, flexible, reliable, discreet, and have a professional and courteous phone demeanor.

Ability to exercise considerable judgement and discretion in handling calls and requests for appointments.

Innovative self-starter who is able to solve problems quickly.

Recent, expert-level skills in Microsoft Office software, specifically Word and Excel.

Apply upto : 15/08/2014