
Before you send out your resume, one final step can make or break your chances: proofreading. A polished, error-free resume shows hiring managers you’re detail-oriented, professional, and serious about the job. Even a minor typo can make you seem careless and cost you a callback.
Here’s how to proofread your resume effectively—plus a checklist to ensure it’s job-ready.
Why Resume Proofreading Matters
Your resume is your personal marketing tool. It introduces you before you walk into an interview. If it’s riddled with grammar mistakes, formatting issues, or incorrect dates, employers may assume you lack professionalism. Think of proofreading as quality control—it ensures your first impression is flawless.
How to Proofread Your Resume
Start by reading your resume slowly from beginning to end. Check for spelling, grammar, and formatting issues. Then, use spell check—but don’t rely solely on it. Automated tools can miss things like correctly spelled but misused words (“their” vs. “there”).
Try reading it backwards sentence by sentence. This forces your brain to slow down and helps catch errors you might otherwise overlook.
Resume Proofread Checklist
Use this quick checklist to catch the most common resume errors:
Spelling and Grammar
- Read every word—spell check won’t catch “form” instead of “from”
- Avoid unfamiliar words
- Ask a friend to review it
- Use present tense for current roles, past tense for previous ones
- Capitalize proper nouns, and keep number formats consistent
Punctuation and Formatting
- Use one space after periods
- Avoid exclamation points and comma splices
- Keep punctuation consistent and within quotation marks
- Match all date formats
- Use action words like “led,” “created,” or “managed”
Style and Layout
- Don’t crowd the page—use white space
- Stick to 1-2 clean, readable fonts
- Avoid excessive bold or italics
- Make sure your contact info is clear and updated
- Use standard 2-letter abbreviations for states (e.g., NY, CA)
What to Leave Out
- Salary history
- Personal info (age, gender, marital status)
- Overuse of stylistic formatting
- Irrelevant or outdated experiences
Final Resume Tips for Success
- Use consistent spacing between sections
- Double-check your contact information
- Don’t justify the text—let the right edge be uneven for readability
- Avoid printing on both sides of paper (for physical copies)
Why It’s Worth It
Proofreading may seem tedious, but it shows you’re detail-driven—a quality every employer appreciates. Taking the time to refine your resume can boost your chances of landing interviews and standing out in a competitive job market.
Want more job search tips, resume hacks, and career advice? Explore our blog section to keep your edge sharp and your goals within reach.