Assistant Manager, Administration
at | |
Location | Peshawar, Pakistan |
Date Posted | November 18, 2020 |
Category |
Others
|
Job Type |
Full-time
|
Qualifications | Master |
Career Level | Experienced Management |
Experience | 3 - 4 |
Gender | Not Applicable |
Base Salary | -- Not Mentioned -- |
Currency | PKR |
Send Resume at | [email protected] |
Description
JOB CODE: HRD-PC/SD-027
JOB GRADE TITLE: Assistant Manager
PROGRAM/DEPARTMENT: Pakistan Deworming Initiative
REPORTING TO: Head of Administrative Services & Regional Manager-KP
EMPLOYMENT TYPE: Full-Time (Contractual)
LOCATION: Peshawar, Khyber Pakhtunkhwa.
JOB PURPOSE
The incumbent will provide administrative support to the program team. Main duties will include managing regional office inventory, facility management, preparing various reports (e.g.: expense reports, PRs), and arranging events, etc.
RESPONSIBILITIES
- Provide support to administration and program team for administrative and travel management arrangements
- Manage program related supplies & stock, and raise request whenever required
- Responsible for floor/facility management
- Prepare regular reports of expenses and assets
- Organize a filing system for important and confidential documents
- Support Administrative Team in organizing program related events and training
- Support Administrative Team in procurement-related process and in case facilitation is required for transport of medicines from the central storage to the provincial storage facilities
- Ensure the timely distribution of training, community sensitization materials to the provincial teams
- Provide support in admin matters to the regional offices
- Liaise with the District Coordinators/Trainees in case of any missing information
- Complete documentary requirements for payment to vendors
- Maintain records of payments to vendors & trainees
- Report program team on financial disbursement to the vendors
- Manage petty cash expenses of program field offices
- Resolve complaints of the trainees claiming of not receiving the training stipend
- Any other tasks assigned by the line manager
REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA)
Required Qualification
- Masters in Business Administration.
Required Experience
- 3-4 years of relevant experience in an administrative role.
Required Skills
- Excellent Administrative Skills.
- Excellent Communication & Analytical Skills.
- Good Financial Acumen.
- Excellent customer service skills.
- Hands-on experience using Microsoft Office (Excel, PowerPoint, Word etc.).