Job Application Letter Writing Guide for Job Seekers

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If you’re applying for internships, part-time jobs, or full-time roles, writing a strong job application letter—also known as a cover letter—is a key step in your job search. While your resume outlines your qualifications, the job application letter gives you the opportunity to explain why you’re the right candidate for the position.

Even if a cover letter isn’t specifically required, submitting one can help you stand out by clearly showing how your skills align with the employer’s needs.

Why Write a Job Application Letter?

A resume lists your experience. A job application letter goes deeper. It connects your qualifications to the role and explains your motivation and enthusiasm for joining the company. Employers appreciate when applicants take time to personalize their communication.

Step-by-Step Guide to Writing a Job Application Letter

1. Do Your Research First

Before you write anything, review the job posting thoroughly. Identify key skills and qualifications the employer is looking for, and list your own experiences that match those requirements.

2. Plan What to Include

Highlight the most relevant experiences from your resume. Use examples to demonstrate leadership, teamwork, communication, or technical skills. Keep your content focused and aligned with the job role.

Formatting Guidelines

  • Length: Keep the letter to one page.
  • Font & Size: Use a professional font like Arial, Calibri, or Times New Roman (10–12 pt).
  • Margins: Use 1-inch margins and left-align your text.
  • Spacing: Single-spaced with one line between paragraphs.

What to Include in Each Section

  • Heading: Include your name, email, phone number, and the date.
  • Salutation: Use “Dear [Hiring Manager’s Name]” or “Dear Hiring Team.”
  • Opening Paragraph: State the job title and where you found the posting.
  • Middle Paragraph(s): Describe relevant experience, accomplishments, and how you meet the role’s needs.
  • Closing Paragraph: Thank the employer, express interest in the next steps, and provide contact details.
  • Complimentary Close: End with “Sincerely” or “Best regards,” followed by your name and signature (typed for emails).

Conclusion

Your job application letter is your opportunity to make a great first impression. By tailoring your message, highlighting your most relevant achievements, and maintaining a professional tone, you show potential employers that you’re serious about the role. A well-written letter not only complements your resume—it helps move your application to the top of the pile.

Author

Established since 2009, Jobs Section has emerged as the leading staffing solutions provider that has set a proven track record for matching the right people to the right organization within the shortest time. With our vast network of resources, extensive databases and defined recruitment processes, we have been successfully bridging talented job seekers of the highest caliber to employers who only want the best in their teams. In our relentless pursuit of excellent service, we have adopted best practices and dynamic growth strategies in expanding our operations across country.