Assists executive and coworkers in daily operations of FWO

Handles customer/vendor inquiries and complaints.

Maintains up to date, accurate files, and stores or disposes of outdated files.

Prepares contracts, change orders, and billings in reference to projects

Reviews and maintains accounts receivable and posts
client transactions.

Reviews invoice for accounts payable; obtains approval; and prepares checks.

Prepares and processes all client/project documentation including permits and inspections.

Maintains employment records in an orderly and confidential manner.

Manages office activities and responds to various tasks upon request.

Carries out miscellaneous office responsibilities and completes other tasks as assigned.

Prepare contracts, exhibit package, change orders, etc

Supervise HR Officers for effective functioning of HR System at various locations in the region.

Prepare and submit reports regarding manpower and recruitment
for the region.

To perform duties as data controller (maintain employees information/inventory/expenditure records)

To maintain employees record on oracle data bank.

Identify the training and development needs of staff and, where appropriate, provide tailo
red training and support.

Respond to inquiries and resolves problems related to HR and serves as liaison with other departments in the
resolution of operational issues. Act as main contact person for the department in responding employment
inquiries accept
applications, maintenance of recruitment files etc

Sound experience in setting up and running operations of HR
service function like Recruitment & Selection,
Training & Development, Employee R
elations.

Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling
management on candidate selection; conducting and analyzing
exit interviews; recommending changes.

Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs
and trends; recommending benefit programs to management.

Ensures planning, monitoring, and appraisal of em
ployee work results by training, discipline employees.

Preparing inter
-
office memos, letters and circulars.

Responsible for organization discipline and all matters pertaining to security of the company.

Responsible for the smooth functioning of CCTV system
in line with administrative strategies ensuring
enhancement of vigilance function.

Ensure effective security deployment and management on a 24/7 basis.

Ensure that no unauthorized persons to be allowed to visit the company premises.

Check the daily vigila
nce and security activity reports / registers for effective and timely decision making.

Present security survey findings with solutions to the Management for effective planning.

Lead the administrative team managing support services such as transport (Inte
rnal/External), canteen,
housekeeping etc & implement systems to ensure its effectiveness.

Monitor wastage and scrap movement from the Office premises.

Lead the Fire Fighting / First Aid / Emergency through coordination

Search and Maintain databank of Suitable CVs for the all Positions

Screening of Candidates through Telephonic
Interviews

Provide resumes of candidates to management as per their requirement

Maintain File records of all employees

Ensure that all employment documents shall be maintained as per the Company’s standard

Verify references of each candidate before issuing
job offer

Handle & resolve queries of staff in term of their employment

Maintain data of training evaluation

To ensure general office maintenance
i.e. housekeeping, pest control, hygiene, electrical, mechanical, sanitary and
plumbing, space management, m
inor or major repairs (carpentry, masonry, furnitu
re, painting, Ac, lift, Ups

Manage administrative function and establish internal administrative systems and controlsSafety & firefighting arrangements.

All kind of civil/ construction work.

To manage reg
istration, renew
als, cancellations, claims, etc

Maintain issuance of
Vehicle records
provided to officers

Ensure proper use and maintenance of vehicles.

Establish systems to facilitate efficient vehicle use and proper maintenance.

Ensure Security of Offi
ce Staff and physical asset
s belonging to the organization

Arrangements for security of office premises.

Ensure proper
maintenance of Inventories

Ensure proper dispatching of appropriate documents / materials to destinations

To prepare monthly consumption of fuel/CNG along with reduction and Excess method.

To communicate with insurance companies regarding vehicles renewal policies, accidental claims, office

Insurance

Preparation of periodical Financial Statements Monthly & Yearly reporting to Management

Management of day to day operations of accounts

Fixed
Assets Management